How to present your entries:

Digital images:
Digital Images must be in jpeg format and are restricted to a maximum pixel size. Your image should be re-sized to a maximum width and height of 1600px by 1200px in landscape format. For portrait format, the maximum 1200px height still applies. Images with larger dimensions than these will be rejected by Photo Entry. The normal resolution for projected images is 96px per inch.
There’s advice at the bottom of the page if you’re not sure how to achieve this.
You need to give the picture a title, and the title you’re giving it should be used as the filename.

When you open up Photo Entry (click here to open it) using your personal access password you will see "2023/2024 Club Competitions" under the "Main Menu". When you click on this title you will get the list of competitions which are currently available to enter. Just click on the one you want and at the bottom of the page there's a box titled "Add New Entry" on this and enter the title of the first image. Follow the on-screen instructions to allow your image to be uploaded. Then go on and add a second title and image.
If you need more detailed instructions, they're here.
Prints must be mounted on board with the maximum size of board being 50 cm x 40 cm. (anything larger won’t fit into the box which goes to the judge). The actual print within the mount can be any size.
All Prints entered should have the title on the reverse side, and be accompanied by a completed Entry Form (available in the clubhouse on hand-in night or print one from here). Make a note of the title on the reverse side, but the member’s name should not be shown on the print. Members are asked to submit their entries in an appropriate bag or cover with their name on it.
While the Club will make every effort to ensure the safekeeping of prints submitted for competitions or exhibitions, the Club can accept no liability for any loss or damage. After the monthly competitions, the prints are considered for inclusion in the club's external competition entries. If they’re not selected then they’ll be made available for the owner to collect.
Need to get your images printed?
Here are some tips on using Loxley Colour.
As well as handing in your prints, we require the image to be loaded onto the Photo Entry system. Just upload a jpeg following the same routine as for digital images, and you don't have to resize the image in this case. It will be the print which is judged, but the digital submission is a useful reference for the judge and the club.

Some more rules:
Images entered in previous seasons will not be eligible for the current season.
In the current season, images used in the monthly and Stewart/Bell competitions may be entered into the annual competitions.
Images entered to the monthly competitions should not be re-entered to subsequent monthly competitions unless they can fairly be viewed as “substantially altered”. Conversion from colour to mono, or vice versa, would be acceptable. Minor crops or alterations to contrast or tone (as advised by a judge, for example) would not qualify as substantially altered. These can however be entered into the annual competitions.

The Monthly winners for each category and each section will receive a Club certificate. At the Club's end of season AGM, the league winners will receive trophies.
How to size digital images for competition

Here’s some advice which should work on most image editing programs.
First, crop your picture to the shape you want to enter.
To create the image file to be entered, you'll have to use the 'resize' feature. If you're using Lightroom or Photoshop, it's built into the Export menu.
Firstly, set the resolution at 96 pixels per inch. Then, set the height to 1200 pixels. The width should then be calculated automatically. (If there's a 'constrain ratio' option, make sure that's set to yes).
If the width which results is more than 1600 pixels (i.e. it’s in a landscape format narrower than 4x3 aspect ratio) then change the width to 1600px. The height will then change to less than 1200px.

Lightroom users can download this export preset which will resize images correctly.
For Affinity Photo users, the routine is slightly different in that the resizing has to be done before you enter the Export function.
In the Photo Persona, resize the image to 1600 pixels x 1200 pixels (or other size required).
Select Document > Resize Document
In the Resize Document window, check that the padlock is locked (to preserve the proportions of the image) and that the units are set to pixels.
Type in 1600 in the first box and press enter. If the changed value in the 2nd box is greater than 1200, then overtype it with 1200 and press enter.
For more Affinity advice, take a look at this document from Plymstock Camera Club

Once that's done, export/save-as the image as a jpeg, setting the filename as the title you’re giving your entry. You should use the sRGB profile if that option appears.
And that's it. From there, upload your image onto the Photo Entry system as described above.
Back to Top